Written notice in the report
Add a clause to the report you already share with participants before each meeting — the “next meeting” block is a good place for it, since it is read before the meeting takes place.This meeting is recorded via There to assist with drafting the report. The recording is not used for any other purpose, nor to train artificial intelligence models. Any participant may object before the discussion begins.
Verbal reminder at the start of the meeting
Phrase the reminder as a question that calls for an audible answer. The answer is then captured in the recording itself, which documents the agreement more robustly than an announcement nobody replied to.Before we start, please note that this meeting is being recorded with There to prepare the report. The recording is used for this purpose only. Does anyone object?If a participant objects, do not record. Take the meeting as a text or photo note instead.
What is shared and what is not
The audio file and the original transcript follow the visibility of the note they belong to: whoever can read the note can access them. Check a note’s visibility before sharing it if it contains a recording, and set it to private if the recording should stay with you. See Note visibility and sharing. The audio is sent to our transcription processor, on its European infrastructure, for the sole purpose of producing the transcript. See Security and privacy.Why this matters
Depending on the circumstances, recording a conversation without informing the people taking part may fall under Article 226-1 of the French Penal Code, which protects words spoken in a private or confidential setting, and under the GDPR, which requires that people be informed about the processing of their personal data.This page is practical guidance, not legal advice. Your obligations depend on
the nature of the meeting and the people present. Article 8 of the Terms of
Service sets out your responsibility for obtaining
these consents.