The Attendance block replaces static tables with a readable, time-stamped
tracking system connected to document sharing.
To add this block, type /attendance then select
Attendance .
After creating the block, you will find:
A display options bar
A check-in calendar
Actions to add groups and contacts
Display options The options bar (at the top of the block) lets you show or hide useful columns.
Option Usage Email Clickable address to mail client Phone Clickable number (direct call on compatible devices) Attendance Status present, absent, excused Cumulative absences Automatic total of past absences Invitation / summons Invited/summoned status + optional time Distribution Includes the contact in the default distribution list Statistics Summary row for the block
Manage check-ins over time
Use the arrows to navigate between check-ins
Click a date to view the state of that session
Create a new check-in for the current meeting
Even after duplicating the document, the check-in history remains accessible.
This preserves cumulative absence tracking from one meeting to the next.
Organise groups
Click Add a group .
Give it a clear title.
Add a description (example: company, address, trade).
You can then move, duplicate or delete the group from its action handle.
Add a short name to the group name (STR, MGR, SUB) to make company
selection easier in tasks.
See also: Tasks .
In each group, click Add a contact then fill in:
First and last name
Role / job title
Email
Phone number(s)
Attendance status
Invitation / summons status (+ time if needed)
Include in distribution
Each contact can be moved, duplicated or deleted via its action handle.
Document distribution When sharing the document, you can automatically use:
Contacts marked for distribution
Or all emails found in the document
The list stays in sync with changes made to the block.
Blocks derived from an attendance list Attendance block data can automatically populate other blocks in the document via the slash command menu. These blocks are pre-filled with one row per company from the attendance list.
Derived block Slash command Description Workforce /workforceDaily workforce count per company Situation /situationProgress tracking per company Penalties /penaltiesAbsence days and penalty amounts per company Agreement /agreementVIC and PSPS document tracking per company
These blocks are particularly suited to construction-site meeting minutes and progress reports.
Best practices
Update attendance at the start of each meeting
Group contacts by trade or stakeholder type
Duplicate the previous document to maintain tracking continuity
Enable only the columns you need to avoid information overload
