> ## Documentation Index
> Fetch the complete documentation index at: https://docs.there.do/llms.txt
> Use this file to discover all available pages before exploring further.

# Attendance

> Track participants, their groups and attendance information

The Attendance block replaces static tables with a readable, time-stamped
tracking system connected to document sharing.

<Note>
  To add this block, type `/attendance` then select
  <Icon icon="users" size={16} /> **Attendance**.
</Note>

## Create and configure the block

After creating the block, you will find:

* A display options bar
* A check-in calendar
* Actions to add groups and contacts

## Display options

The options bar (at the top of the block) lets you show or hide useful columns.

| Option               | Usage                                                 |
| -------------------- | ----------------------------------------------------- |
| Email                | Clickable address to mail client                      |
| Phone                | Clickable number (direct call on compatible devices)  |
| Attendance           | Status `present`, `absent`, `excused`                 |
| Cumulative absences  | Automatic total of past absences                      |
| Invitation / summons | Invited/summoned status + optional time               |
| Distribution         | Includes the contact in the default distribution list |
| Statistics           | Summary row for the block                             |

## Manage check-ins over time

* Use the arrows to navigate between check-ins
* Click a date to view the state of that session
* Create a new check-in for the current meeting

Even after duplicating the document, the check-in history remains accessible.
This preserves cumulative absence tracking from one meeting to the next.

## Organise groups

1. Click **Add a group**.
2. Give it a clear title.
3. Add a description (example: company, address, trade).

You can then move, duplicate or delete the group from its action handle.

<Tip>
  Add a short name to the group name (`STR`, `MGR`, `SUB`) to make company
  selection easier in tasks.
</Tip>

See also: [Tasks](/features/document/blocks/tasks).

## Manage contacts

In each group, click **Add a contact** then fill in:

* First and last name
* Role / job title
* Email
* Phone number(s)
* Attendance status
* Invitation / summons status (+ time if needed)
* Include in distribution

Each contact can be moved, duplicated or deleted via its action handle.

## Document distribution

When sharing the document, you can automatically use:

* Contacts marked for distribution
* Or all emails found in the document

The list stays in sync with changes made to the block.

## Best practices

* Update attendance at the start of each meeting
* Group contacts by trade or stakeholder type
* Duplicate the previous document to maintain tracking continuity
* Enable only the columns you need to avoid information overload